College life is filled with classes, assignments, projects, and exams — but sometimes, unexpected situations like illness, family emergencies, functions, or personal commitments make it impossible to attend college. In such cases, writing a leave application is essential to maintain discipline and communication with college authorities.
A well-written leave application shows responsibility and respect for academic procedures. Below, we’ll explain how to write one, what to include, and provide several sample leave applications for different situations.
What Is a Leave Application?
A leave application is a formal letter or email written by a student to request permission to take leave from college for a specific period. The purpose could be illness, travel, an important event, or any personal reason that prevents regular attendance.
A leave application helps:
Inform your college or department head about your absence.
Maintain attendance records properly.
Demonstrate accountability and professionalism.
Key Components of a Leave Application
When writing a leave application for college, make sure it includes the following:
Date: When you are writing the application.
Recipient: The correct designation (e.g., Head of Department, Principal, Class Teacher).
Subject: A short line explaining the reason for leave.
Salutation: A respectful greeting (e.g., “Respected Sir/Madam”).
Body of the Letter:
Reason for leave.
Duration (start and end date).
Any supporting details (medical certificate, family event, etc.).
Closing: A polite note of thanks and a request for approval.
Signature: Name, roll number, department, and year.
Sample Leave Application Formats for College Students
1. Leave Application for Sick Leave
Subject: Leave Application Due to Illness
Respected Sir/Madam,
I am [Your Name], a student of [Department Name], [Year/Class]. I am suffering from [mention illness, e.g., fever and cold] and my doctor has advised me to take rest for [number of days]. Therefore, I request you to kindly grant me leave from [start date] to [end date].
I shall be thankful for your kind consideration.
Yours obediently,
[Your Full Name]
[Roll Number]
[Department/Year]
[Contact Number]
2. Leave Application for Family Function
Subject: Leave Application for Attending a Family Function
Respected Sir/Madam,
I am [Your Name], a student of [Department/Year]. I have to attend an important family function at my native place, and I will not be able to attend classes from [start date] to [end date].
Kindly grant me permission to take leave for the mentioned period. I assure you that I will cover up the missed lectures after returning.
Thanking you,
[Your Name]
[Roll Number]
[Department/Year]
3. Leave Application for Personal Reasons
Subject: Leave Application for Personal Reasons
Respected Sir/Madam,
I am [Your Name], studying in [Department, Year]. I am unable to attend college on [specific date(s)] due to some personal reasons. Therefore, I kindly request you to grant me leave for [number of days].
I hope for your kind approval.
Sincerely,
[Your Name]
[Roll Number]
4. Leave Application for Exam Preparation
Subject: Leave for Preparation of Upcoming Exams
Respected Sir/Madam,
I am [Your Name], a student of [Department, Year]. As our semester exams are approaching, I would like to take leave from [start date] to [end date] to prepare for the exams.
I request you to kindly approve my leave for the mentioned period.
Thanking you,
[Your Name]
[Roll Number]
5. Leave Application for Traveling or Outstation Visit
Subject: Leave Application for Outstation Visit
Respected Sir/Madam,
I am [Your Name], studying in [Department, Year]. I have to travel to [destination] with my family for personal reasons. Hence, I will not be able to attend college from [start date] to [end date].
Please grant me permission for leave during this period.
Thanking you,
[Your Name]
[Roll Number]
6. Leave Application for Attending a Competition or Event
Subject: Leave Application for Attending a Cultural/Sports Event
Respected Sir/Madam,
I am [Your Name], a student of [Department, Year]. I have been selected to represent our college in the [name of event/competition] held at [location] on [dates].
Kindly grant me leave for [number of days] so that I can participate in the event. I assure you that I will catch up with my missed classes.
Sincerely,
[Your Name]
[Roll Number]
[Department/Year]
Tips for Writing an Effective Leave Application
Be polite and respectful.
Use formal and courteous language throughout.Be specific.
Mention exact dates and reason clearly.Attach supporting documents if necessary.
For medical leave, a doctor’s certificate adds credibility.Inform in advance.
Submit your application before taking leave, unless it’s an emergency.Keep it concise.
Avoid unnecessary details — stick to the point.
Conclusion
Writing a leave application is an essential soft skill for every college student. It not only helps in maintaining discipline but also reflects your sincerity toward academics. Whether you’re applying for sick leave, attending a family event, or preparing for exams, ensure your application is polite, clear, and well-structured.
Using the above leave application samples, you can easily craft a professional request suited to your specific situation and maintain a positive rapport with your college administration.