Leave Application Samples for College Students (With Format & Examples)

College life is full of surprises — from sudden health issues to urgent family events, and sometimes, you simply need a short break to recharge.
But when you have to miss classes, it’s important to inform your college properly through a leave application.

Whether you’re emailing your professor or submitting a written note, a well-structured leave application shows responsibility and professionalism.

In this guide, we’ll walk you through:

• How to write a college leave application

• What to include in it

• Common reasons for leave

• 10+ sample leave applications for every situation

What Is a Leave Application for College?

A leave application is a formal letter (or email) written by a student to the college administration, class teacher, or head of department to request permission for taking leave from classes for a specific period.

It helps:

• Inform your teachers about your absence

• Maintain attendance records correctly

• Avoid academic penalties

Even if you’re sending an email, the tone should remain polite and formal.

Basic Format of a Leave Application for College Students

Here’s the standard format you can follow:

To,
The Principal / Class Teacher,
[College Name],
[College Address].

Date: [DD/MM/YYYY]

Subject: Application for Leave

Respected Sir/Ma’am,

I am [Your Name], a student of [Your Course Name, Year, Roll Number]. I would like to inform you that [state your reason clearly—illness, family function, personal reasons, etc.]. Therefore, I request you to kindly grant me leave from [start date] to [end date].

I shall be highly obliged for your kind consideration.

Thanking you,
Yours obediently,
[Your Name]
[Roll Number / Class]
[Contact Information]

Key Points to Remember While Writing a Leave Application

✅ Use formal tone and polite language
✅ Mention exact reason and leave dates
✅ Keep it concise and clear
✅ Add supporting documents if needed (medical certificate, travel proof, etc.)
✅ Always mention your details (course, roll number, year, etc.)

Common Reasons for Leave

Students usually apply for leave for reasons like:

• Health issues or medical leave

• Family functions or weddings

• Exams or study preparation

• Mental health or personal reasons

• Emergencies or travel requirements

Leave Application Samples for College Students

Let’s look at different examples for various situations so you can copy or customize them easily.

1. Leave Application for Medical Reason

Subject: Application for Sick Leave

Respected Sir/Ma’am,
I am [Your Name], a student of [Course and Year]. I have been diagnosed with [illness name, e.g., viral fever] and my doctor has advised me to take rest for [number of days].

Therefore, I request you to kindly grant me leave from [start date] to [end date]. I have attached my medical certificate for your reference.

Thank you for your understanding.

Yours obediently,
[Your Name]
[Roll Number]

2. Leave Application for Family Function

Subject: Leave for Attending a Family Function

Respected Sir/Ma’am,
I am [Your Name], a student of [Course, Year]. I have to attend a family function at my hometown, which requires my presence.

Kindly grant me leave for [number of days] from [start date] to [end date]. I assure you I will complete all missed assignments upon returning.

Thanking you,

Yours sincerely,
[Your Name]
[Roll Number]

3. Leave Application for Internship or Project Work

Subject: Leave for Internship / Project Work

Respected Sir/Ma’am,
I am [Your Name], a student of [Course Name]. I have been selected for an internship opportunity with [Company Name], which will enhance my practical learning.

I request permission to take leave from [start date] to [end date] to attend this internship. I will ensure my attendance and academic work are maintained accordingly.

Thank you for your support.

Sincerely,
[Your Name]
[Roll Number]

4. Leave Application for Outstation Travel

Subject: Leave Due to Outstation Travel

Respected Sir/Ma’am,
I am [Your Name], studying in [Course, Year]. I need to travel out of town with my family due to personal reasons.

Kindly grant me leave for [mention duration]. I will resume classes on [date].

Thank you for your consideration.

Yours faithfully,
[Your Name]

5. Leave Application for Exam Preparation

Subject: Leave for Exam Preparation

Respected Sir/Ma’am,
I am [Your Name], from [Department/Year]. With the upcoming examinations, I would like to request leave for [mention number of days] to focus on my preparation.

Please grant me leave from [date] to [date]. I shall return on time for exams.

Yours sincerely,
[Your Name]

6. Leave Application for Mental Health / Personal Reason

Subject: Application for Personal Leave

Respected Sir/Ma’am,
I am [Your Name], a student of [Course]. Due to some personal health and mental well-being issues, I am unable to attend classes for a few days.

Kindly grant me leave from [start date] to [end date]. I assure you that I will catch up on missed lectures once I return.

Thank you for your kind understanding.

Yours faithfully,
[Your Name]

7. Leave Application for Bereavement (Death in Family)

Subject: Leave Due to Death in the Family

Respected Sir/Ma’am,
With due respect, I wish to inform you of the sudden demise of my [relation, e.g., grandfather]. I need to attend the rituals and support my family during this difficult time.

Kindly grant me leave from [start date] to [end date].

Yours sincerely,
[Your Name]

8. Email Format for College Leave Application

Subject: Leave Application for [Reason]

Dear [Professor’s Name],

I am [Your Name], a student of [Course, Year]. I would like to inform you that I will not be able to attend classes from [start date] to [end date] due to [reason].

Kindly excuse my absence and grant me leave for the mentioned period.

Thank you,
[Your Name]
[Roll No.]

Pro Tip: Be Polite & Inform in Advance

Professors appreciate students who inform before taking leave rather than after.
If it’s a medical or emergency leave, inform as soon as possible and attach valid proof when available.

Common Mistakes to Avoid

🚫 Writing in an informal tone
🚫 Forgetting dates or course details
🚫 Submitting without signature or ID
🚫 Using text-message language in email
🚫 Not attaching required documents

Keep your leave letter short, simple, and respectful.

Final Thoughts

Writing a leave application for college may seem small, but it reflects your discipline and communication skills. Whether it’s a family event, medical issue, or exam prep, make sure your message is polite, clear, and professional.

A well-written application not only maintains good relations with your professors but also ensures your attendance record stays transparent.

Summary: