Why Knowing This Matters
Not sure which documents can be notarized online? You’re not alone. As more people look for fast, flexible, and safe ways to complete paperwork, the demand for notary service online has grown quickly. Whether you’re handling legal, real estate, or financial documents, knowing what’s allowed online saves time and stress.
At Rapid Notary, we make online notarization simple and secure. In this guide, we’ll explain which documents can be notarized online and how the process works.
What Is an Online Notary Service?
An online notary service allows you to get documents notarized over a video call using a computer or smartphone. Instead of visiting a notary in person, you meet them online. They check your ID, watch you sign the document, and then apply their digital seal.
How It Works
- You upload your document
- Verify your identity through secure tools
- Meet the notary in a live video call
- Sign the document electronically
- The notary adds their digital stamp and signature
- You receive a notarized copy by email or download
Types of Documents You Can Notarize Online
Many common documents can be notarized using an online notary service like Rapid Notary. Here’s a breakdown of the most popular ones.
Legal Documents
Power of Attorney (POA)
This document gives someone the legal right to act on your behalf. Online notarization makes it easy to complete a POA from home.
Affidavits
These are written statements confirmed by oath. Courts and legal offices often require them to be notarized.
Name Change Forms
If you’re applying for a legal name change, notarization may be part of the process.
Consent Forms for Minors
These are often used for travel or medical purposes and can be notarized online for added convenience.
Real Estate Documents
Property Deeds
Deeds are essential for transferring property ownership. Many states allow these to be notarized online.
Lease Agreements
Some landlords or tenants prefer leases to be notarized to avoid disputes.
Mortgage and Loan Documents
While certain lenders may have their own rules, many accept online notarized forms.
Refinance Agreements
Refinancing your home often includes notarized forms, which can be done online if your lender agrees.
Financial Documents
Wills and Trusts (State Dependent)
Some states allow online notarization of wills and trusts. Others may still require a physical witness. Rapid Notary helps clarify your state’s rules.
Investment Documents
Documents like transfer forms or stock purchase agreements can often be notarized online.
Retirement Account Forms
Certain forms related to pensions or 401(k) plans need to be notarized before changes can be made.
Business Documents
Contracts and Agreements
Business owners use notarized contracts to ensure enforceability. Online notarization helps finalize deals faster.
Articles of Incorporation
Starting a company often requires notarized documents. Doing this online helps avoid long wait times.
Meeting Minutes and Resolutions
Notarizing these documents is a good practice for legal protection, especially for corporations.
Medical and Insurance Documents
Advance Healthcare Directives
These outline your wishes for medical care if you’re unable to speak. Notarizing them online ensures they’re valid and accessible.
Medical Power of Attorney
This document lets someone make healthcare decisions for you. Online notarization makes the process easier during difficult times.
Insurance Claims and Forms
Some insurers require notarized claims. Using a notary service online can speed up processing.
Education-Related Documents
Student Enrollment Forms
For some schools or programs, notarized forms may be required. Online notarization saves trips to the notary office.
Parental Consent Forms
Often needed for field trips, travel, or school decisions. Rapid Notary makes it easy to handle them online.
Government and Court Forms
Identity Verification Affidavits
These are used for proving your identity, especially when dealing with official agencies.
Citizenship and Immigration Forms
While USCIS has strict rules, some supporting forms can be notarized online.
DMV Forms
In some states, DMV-related forms like bill of sale or title transfers can be notarized remotely.
When You Cannot Use an Online Notary Service
Some documents are restricted from online notarization based on local laws.
Common Restrictions
- Wills and codicils (in some states)
- Documents needing in-person witnesses
- Some court-ordered documents
- Certain real estate documents (if not accepted by the local county office)
Rapid Notary checks all legal requirements before proceeding. We let you know right away if your document is not eligible for online notarization.
Benefits of Using Rapid Notary for Online Notarization
At Rapid Notary, we bring speed, safety, and simplicity to every notarization.
Why People Choose Us
- Fast appointments — often same day
- Safe and encrypted ID checks
- Mobile-friendly platform
- Transparent pricing with no hidden fees
- Friendly support from licensed notaries
How to Get Started with Rapid Notary
- Visit our website and book an appointment
- Upload your documents
- Meet with our notary online
- Sign your document digitally
- Receive your notarized copy instantly
It’s that simple. No travel. No hassle.
Frequently Asked Questions
Is online notarization legal in all states?
No. Some states have not yet adopted remote notarization laws. Check your local rules or contact Rapid Notary for help.
What ID do I need for an online notary?
A valid government-issued photo ID, like a driver’s license or passport, is required.
Can I notarize multiple documents in one session?
Yes, you can have more than one document notarized during the same appointment.
How long does the process take?
Most online notarizations take 10 to 20 minutes, depending on the number of documents.
Final Thoughts: Make Online Notarization Easy with Rapid Notary
Many types of documents can be notarized online, from legal forms to real estate contracts. With Rapid Notary, you get a fast, secure, and easy experience every time. Whether you’re at home, in the office, or on the go, our notary service online is here to help.
Don’t waste time driving to a notary. Let Rapid Notary bring notarization to your screen — safely and legally.
Need a document notarized today? Schedule your online session with Rapid Notary now.
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