The advancement of communication solutions has given birth to threats related to cyber security. The most affected are the video conference systems, and these threats are affecting regular business more than usual. It is expected that they will grow to almost double by 2026, as the users of video conferencing systems will also double by then. Hence, businesses, companies and users need to be very particular and strict about the safety and security of these systems. Let us review how an organisation can ensure the privacy and security of online voice calls and secure video conference systems for personal use.
WHY VIDEO CONFERENCING SHOULD BE MADE MORE SECURE?
Secure video conferencing is essential for businesses as it keeps the network secure. When the entire network is safe, users can be assured about the complete safety of their data and details discussed in video conferencing sessions. Secure video conference systems mean the meeting will not be exposed to any security violations, and the company’s classified information will not leak. To make all this possible, service providers and companies can take various measures to defend the company’s video conferencing network. The most common steps include end-to-end encryption, SSO certificates, and ensuring password-protected meetings.
Below are some other tips for secure video conferencing. These guidelines will ensure that your organisation arranges the most secure video conferencing. But let us first understand the types of video conference calls.
TYPES OF VIDEO CONFERENCE CALLS
Businesses classify video conference systems based on the number of participants. Point-to-point calls have two participants engaged in video conferencing using VoIP phones from two locations in real time. One-to-one customer support, job interviews are the ideal examples of point-to-point video conference calls.
The other is multipoint video conferencing, and this involves three or more participants engaged in group video conferencing from different locations. Experts consider multipoint video conference systems ideal for multi-location companies that have remote employees working at various locations.
HOW TO SECURE VIDEO CONFERENCING SECTIONS EASILY?
SET UP A STRONG PASSWORD
The first line of defence against any cyber threat or cybercrimes is a strong meeting password. The meeting host can create a unique meeting ID and password for every meeting. Secure password protection ensures that complex passwords will protect your video conferencing, and these passwords are a combination of numbers, letters and special characters. This unique ID and strong password will restrict any unwanted person from entering the meeting.
EVALUATE THE SYSTEM’S SECURITY ABILITY FROM TIME TO TIME
One crucial step that every meeting host should take is to evaluate the system’s security ability before every meeting and randomly. This sounds simple, but it is essential in securing video conference systems. It will also eliminate the need to download security software and install third-party apps for meetings. Remember, people working with the older version of the video conferencing software are the most vulnerable as far as bleaching and security lapses are concerned.
SECURE YOUR LINKS
Vendors of video conferencing software and hardware recommend securing the links and checking them to verify that they are from a trusted source. If there are unusually long links or incorrect domain names present, you need to become alert and prevent yourself from clicking them.
This suspicious activity should be reported to your company’s IT security team without delay.
The most secure video-sharing platform is one that supports the following:
- Encrypted data at rest with at least 128-bit AES protection
- SSO user authentication
- Pin/password protection
- Two-factor authentication or multi-factor authentication
- Option to mute all participants
- Meeting lock option
- Video recording user permissions
- Use waiting rooms smartly
Every video conference system has a waiting room to use smartly to make video conferencing solutions more secure. These waiting rooms help you become aware of people who were not invited but were trying to join the meeting. Additionally, waiting rooms give you sufficient time to identify everyone before beginning the video conferencing. This way, you can choose the people you want to allow into the meeting. Most video conference systems have this feature of a waiting room, and you need to switch to a better one if your video conferencing solutions lack this feature.
Experts also recommend not sharing your video conferencing link with anyone other than those who are a ‘must-have’ for your meeting. This will prevent malicious intruders from entering the video conference and stealing data or crucial information.
The final step is implementing a robust security policy for your video conference system. This has become even more important with remote and hybrid workforces and the advent of the BYOD or Bring Your Own Device concept. These security policies should involve checking the conference software and reviewing extra privacy settings for complete safety. Any feature that seeks permission to access your network or your machine should be disabled, and cookies must also be deleted before and after video calls.